Legal AI and the Future of Startup Law

It’s been a while since I’ve written on legal tech and startup law, and given recent developments in AI, it feels like an update is in order. For context, I’m a Partner and legal CTO at Optimal, an elite boutique law firm focused on ECVC, M&A, and Tech Transactions for VC-backed startups. We’re about 20 lawyers, company-side focused, and negotiate across from all the top VCs (and lesser ones too) and the usual suspects of Bay Area and NYC-based BigLaw.

Over the past two years I’ve reviewed and/or tested a tremendous number of new AI-based legal tech products that have hit, or will soon hit, the market. The notion that the new generation of LLMs will make a material impact on the legal industry is accurate. The capabilities being released go well beyond the typical automation tools that law firms have been integrating over the past decade or so. Lawyers of all stripes are going to get a lot more productive.

However, what’s also become clear is that (predictably) shysters are coming out of the woodwork, exaggerating where this new tech is going and what can be done with it. For just one example of that, see this X thread. Given what I’ve observed over the years regarding the very short-term memory of the entrepreneurial ecosystem, I am not surprised at all that, thanks to AI, we are going to see the second, third, fourth, and on and on attempts at building the same flawed and untenable business model of some supposed new kind of law firm or legal service provider infused (somehow) so extensively with super-advanced technology that they dominate and transform the industry.

Alas, it’s just not meant to be, even if many of us tech-forward lawyers eagerly await every new tool that makes legal practice faster, smoother, more productive, etc. For those who don’t remember, Atrium was the most visible failed attempt at building the tech-driven startup law firm “of the future.” There are a lot of views out there for explaining why Atrium failed, some (in my opinion) more honest than others. I’ll summarize my views here:

A. It was controlled by a founder (Justin Kan) who, despite being extremely successful and brilliant in his own way, not only didn’t understand the real drivers of the elite legal industry – on the supply or demand side – but had no real interest in learning them. He assumed that his personal brand had enough gravitational pull to cover up impossible economics and a weak value proposition dependent on exaggerated technology capabilities.

B. Kan also assumed that his connections with Y Combinator, which funneled both cash investment and portfolio companies to Atrium, amplified his pull even further.

C. Not nearly discussed enough, Atrium’s organizational structure hid massively problematic ethical conflicts of interest that were a ticking time bomb. Company counsel, what Atrium purported to be, is supposed to help startups negotiate against VCs, serving as an equalizer for entrepreneurs and other common stockholders negotiating super high-stakes contracts and board decisions with financially misaligned elite counterparties. Yet Atrium was funded by the VC community, had VCs on its Board, and used all of those connections to funnel portfolio companies of its investors (including YC) into its client base.

In short, over-confidence and naivete, vaporware technology, and a go-to-market strategy dependent on pretending professional rules around conflicts of interest (for protecting clients) could just be hand-waived out of existence.

I could go on and on about how doomed Atrium was from the start, including how it depended on inexperienced de-skilled (read: no real partner oversight) young lawyers dreaming of VC-like payouts, and how its fixed-fee pricing model itself incentivized rushed work and not properly serving clients. But this post isn’t about Atrium; it’s about the people who are going to be using AI vaporware to try to resurrect it.

The narrative emerging today is something like “Atrium was just too early. Now, with AI, is the right time.” I’m sorry, but it’s really not. Even if the new generation of legal AI is more powerful than what Atrium was building – and it is – nothing coming down the pike of legal AI with the current generation of algorithms is going to be so transformational as to overcome all of the other flaws of the business concept.

At the low end of law, I can certainly see new legal AI creating something like a more dynamic version of LegalZoom, backed by highly de-skilled humans shuffling paper around in the background. But this wouldn’t be that transformational, because legal automation has already been eating up the bottom two quartiles of the legal industry doing work like small business law, simple divorces, estate planning, low-stakes dispute resolution, etc. It’s why the majority of law graduates today, even many from decent schools, can barely earn enough to pay their student loans. Sidenote: I think about half of law schools should just be shut down if they can’t find a way to operate at half the cost or less.

Startups even have their own LegalZoom: Clerky for the very earliest pre-seed stages, when everything can most easily be cookie-cutter. It works great in many (not all) very early-stage contexts, and many lawyers, myself included, integrate with it.

But unlike automation tools, we (VC-backed startup lawyers) play at the elite end of law, where the stakes are much higher, and the context on the ground is far more variable and complex.

The new LLM-based generation of legal AI tools are going to make elite lawyers much more productive. We already see it happening within our own firm, and it’s influencing hiring decisions, particularly on the junior side. They will make drafting, document review, research, and other lawyer work meaningfully more productive to the point of probably shrinking the footprint of elite firms, concentrating earnings further toward the top as the real “mandarins” of elite law don’t need nearly as much on-the-ground junior labor to serve clients.

But the notion that this new technology eliminates the need for those legal mandarins – the people who not only have the years of technical training, but also the personal understanding of the client and the mix of IQ/EQ to apply legal + strategic insight to unique dynamic human contexts, is preposterous.

There is simply no way to use AI (with presently attainable capabilities) to de-skill this top end of the industry such that a new organizational structure full of lower-paid “legal technicians” can actually deliver what clients want, at a quality level that doesn’t touch malpractice. This generation of AI will, as it plays out, be the equivalent of armies of tireless and supernaturally fast paralegals and junior lawyers, at a tiny fraction of what the human equivalent would cost.

Super valuable. But as anyone who has actually worked in legal (or the military) knows, even the largest and fastest infantry can be useless (even dangerous) without sufficiently smart hands-on strategic leadership. Interesting theoretical discussions on new AI algorithms point out that even if AI isn’t really “reasoning” in an abstract sense (it’s not), many lower-end white-collar workers aren’t either. I actually agree with that, even if some find it insulting (sorry).

But the elite lawyers in high-end law firms? They’re being paid to actually reason in complex high-stakes ways that no present AI breakthroughs anywhere on the horizon, in university or corporate research labs and certainly not in the market, can supplant. That being said, their work is also embedded in workflows that include numerous mundane (boring) tasks they’d gladly outsource to a diligent and reliable tool. This is why literally every single elite law firm is working on integrating AI right now.

Hardly luddites, they understand this tech is going to make their partnerships much more profitable, while improving efficiency for clients. It’s also going to make it a lot harder for junior lawyers to enter elite ranks. Such is life in the race against the machines, or perhaps better said: against the mandarins using machines.

The shysters that will be peddling AI to create pretend startup law firms and alternative legal services will be taking one of a few (predictable) strategies:

They will exaggerate the extent to which elite legal work is or can be standardized, because their unit economics can’t work without hyper standardization.

See Standardization and Flexibility in Startup Law. VC-backed tech companies going after 9, 10, and larger-figure opportunities are not coffee shops. They all operate in different competitive contexts, with different investors, different growth expectations, different team cultures, and all sorts of other contextual dynamics that influence their approach to legal and Board issues. This is why even at the earliest stages Founders CEOs talk to human lawyers.

You see this play out with other automation tools that have tried (and failed) to hyper-standardize startup law: see Carta. They know their technology breaks down beyond a small level of parameters, and so they try to get clients (Founder CEOs) to believe that narrow set of parameters is all they need. But the ROI – millions – for actually negotiating contracts (flexibility) is often so high that only the most foolish entrepreneurs trust their key decisions to an automation tool.

They will de-skill their rosters in order to create margins (potentially) attractive to investors, while covering up the (significant) drop in quality.

The most expensive people at any law firm are the Partners, just as the most expensive people at a hospital are the top doctors, all for good reason. They are the ultimate quality control in a service where low quality is extremely expensive, even dangerous.

Elite law firms are built, funded, and run by a hybrid form of capital – elite Partners. They provide the financial capital, but also the extremely nuanced technical knowledge required to train and run the operation: professional human capital.

If you just layer investors, like VCs, onto this model you are not going to have a competitive advantage in the industry. Too many mouths to feed, and not enough margin. So entrants, like Atrium, rely on de-skilling – eliminating real (highly skilled) Partners, and trying to convince clients this doesn’t result in a drop in quality.

What will a drop in quality look like? Rushed (or non-existent) negotiation. Poorly thought-out legal strategy. Technical errors that even the best LLMs just aren’t algorithmically capable of catching, but now without senior expertise to correct them.

Law firms are far lower margin relative to the kinds of tech products funded by VCs. There’s no real magic to trying to create VC-like margins in professional services. It requires getting rid of a lot of the most elite talent, because that’s where the money (rightfully) goes. In healthcare, this can work at the low end (de-skilled), like nurse practitioners using tech to treat sniffles faster and cheaper than GPs. In high-end specialty care, it can be (and has at times been) disastrous.

They will be funded by, and partner with, ecosystem players who profit from a drop in the quality of legal service provided to startups.

This is exactly what happened with Atrium, which relied extensively on pushing so-called “standards” created by Y Combinator, an accelerator and VC, because YC funded Atrium, sat on its board, and pushed a lot of its portfolio companies to use Atrium. Unsurprisingly, those standards were designed to benefit investors financially, which means they cost entrepreneurs significantly, far more (orders of magnitude) than whatever they “saved” in legal fees.

This is fundamentally what so many people in the startup ecosystem misunderstand about the role of company counsel, and some even put in effort toward ensuring entrepreneurs don’t understand it. Startup Law is, at a foundational level, adversarial* and (unavoidably) zero-sum. See: Negotiation is Relationship Building. Many people want to pretend otherwise, but at the end of the day institutional investors and common stockholders see the world differently, have different goals (often), and in an exit the money can only go into one pocket or the other.

One of the most clever things I observed about how Justin Kan structured Atrium is it offered his investors a double value proposition. The first was obvious: we’ll build this supposedly massively disruptive whiz-bang-pow legal tech firm. But the second one was more subtle: send your portfolio companies our way, and we’ll ensure they negotiate the “right” way and sign the “right” contracts – meaning the ones that make more money for and give more power to… those same investors.

A brilliant move, even if profoundly illegal (it flouted rules against conflicts of interest), and ultimately not enough to overcome the bigger business model flaws. Too many smart entrepreneurs – fools can always be tricked – saw through the charade and weren’t willing to bite. I expect the same to happen with the new generation of Atriums that will be attempted in the ecosystem.

Fiction: New LLMs will disrupt the legal industry, paving the way for entirely new organizational structures taking enormous amounts of business from the old guard.

Fact: At the bottom end of the market, new legal AI will incrementally allow existing automation providers to move up-market, perhaps from the 40th percentile to something like the 50th or 60th, but nowhere near the elite firms that are most-often talked about. At the high end, everyone and their mother is working to adopt legal AI into their existing firms. Elite firms will likely be smaller and more profitable, but still very much headed by elite legal mandarins wielding more powerful productivity tech.

Post-script on Healthcare: A brief point about the new generation of AI as it applies to healthcare, perhaps the field most often compared to elite law. From my vantagepoint, I expect AI to be much more impactful in the long-run to healthcare than law, for reasons I will call (i) less competitive subjectivity and (ii) more compartmentalized service.

What I mean by less competitive subjectivity is that in healthcare the goals are more straight-forward – treat/heal the patient, and the playing field is much more standardized: biology. More straightforward goals and (relatively) uniform biological science lend themselves much more towards the implementation of algorithms and high-volume data crunching. In elite law, however, the goals are much more subjective and contextual: there are multiple players, often with their own worldviews and strategic priorities. Further, every company is very different. Different people, industries, business models, etc. EQ and human-oriented “reading the room” play a much bigger role here, and I believe that limits how far technology – in its currently developing iteration – can go in displacing humans as opposed to augmenting their productivity.

By more compartmentalized service, I mean that healthcare breaks down into much more discrete tasks that can be walled off and modularized, outsourced entirely to third-parties and technology, and then re-integrated into the patient’s treatment without a problem. Think blood labs, diagnostic testing, monitoring, pharma, etc. Elite law just doesn’t work that way for a number of reasons – largely having to do with the more contextualized and subjective nature of the work, which amplifies the friction involved in integrating third-parties lacking the full context of the “patient” (the client). This is why in healthcare I expect to see a flourishing of third-party AI-centric services woven into the market, whereas in legal far more of the development will be tools for law firms.

* When I speak of ECVC law as being “adversarial” I mean in the technical sense. It is (obviously) not to suggest overtly hostile intentions or behavior, but to acknowledge openly and honestly that there are numerous zero-sum issues on which entrepreneurs (and their employees) are misaligned with investors, and each constituency is maneuvering in order to gain an advantage. When certain players suggest that it is “no big deal” for lawyers representing companies to have close relationships with the VCs investing in those same companies, I consider that little more than a rhetorical sleight-of-hand to give investors a tremendous negotiating advantage. See Negotiation is Relationship Building

The Carta SAFE for Seed Rounds

Background reading:

As I’ve written in various places (see above), a significant problem that has emerged in startup ecosystems involves certain investor organizations pushing startups to adopt their preferred financing templates. Predictably those templates are often riddled with issues that favor the interests of the money. Of course these organizations are far too clever to come out and state transparently, “we want you to use this document because it makes us and other investors more money,” so they spin other narratives about saving founders time, or reducing legal fees; even though the “cost” to founders is often orders of magnitude higher than whatever they might be “saving” by mindlessly signing the templates.

This dynamic was most visible with YC’s announcement of the Post-Money SAFE, which implemented economic concepts exorbitantly favorable to seed investors (including YC of course), but was marketed as a way to (air quotes) “help” founders have more “clarity” about their cap table. YC, their long list of positive impacts on the ecosystem notwithstanding, is still an investor with lots of mouths to feed. No one should’ve been surprised that it would use its brand leverage to push a more investor-favorable document onto startups, particularly now that, with its brand having significantly matured, it no longer needs to rely as much on “founder friendliness” to attract startups.

Carta, the incumbent capitalization SaaS used by startups, recently announced that it is enabling automated SAFE financing on its platform. Interesting news, and I’m sure it’ll save teams planning on closing SAFE financings a bit of hassle. But automated SAFE closings have been available on other platforms, like Clerky, for some time, and realistically the technology behind it is hardly earth-shattering. Given that SAFEs are utilized far more in California than in the rest of the market, that’s probably where the automation will have the most impact.

What I find much more interesting, and relevant to topics I write about, is that Carta chose to tweak the YC SAFE docs and create a “Carta SAFE.” Companies can still close on YC’s Pre-Money or Post-Money SAFE templates, but they also have the option of a Pre-Money or Post-Money “Carta SAFE.” The changes themselves are fairly innocuous, but helpful and balanced. More importantly, I think it’s worth recognizing the valuable role that an organization like Carta could play in promoting various template financing structures to startups.

YC is a venture capitalist, and thus highly biased in the terms it purports to offer as “standard.” They lost tremendous credibility among the legal and startup community – although surely gained favor among VCs – with their 180 on the Post-Money SAFE. They absolutely deserve respect for their track record of picking successful startups, but lines have been crossed with respect to any facade of “founder friendliness” in their template standards.

Carta, however, is a technology company that (as far as I know) is not investing in dozens of startups every year. Carta has far less reason to favor an investor-biased document, and thus potentially has far more credibility in swaying market “standards” in a more balanced direction. This is visible in how they’ve implemented their automated seed financings and templates, relative to how YC pushed out the Post-money SAFE.

Go to YC’s website, and you can’t even find the old pre-money SAFEs with more company-favorable economics and terms. All you have is the new (profoundly investor-biased) Post-Money docs for download. This simple fact has actually caused huge confusion among inexperienced founders, who often aren’t even aware that YC dramatically changed their forms and economics, and thus (thinking they are doing themselves favors) simply download and execute the forms on YC’s site. YC could’ve very easily offered up the new Post-Money SAFEs, while leaving the old forms also available for download, with clear prompting to founders to work with advisors to decide which form they prefer. Instead, YC consciously chose to promote only the new forms, signaling a clear desire to change the market “standard” in favor of investors.

Contrast that with Carta. The Pre-Money v. Post-Money distinction is front and center in their UI, with both types of forms easily accessible to startups, and with helpful tools for comparing dilution from the different structures. This is a far more honest and transparent way for helpful templates to be offered to startup teams, without shady gimmicks or marketing spin to nudge them in favor of the money. It should be applauded.

Of course, I’m not going to wrap up this post without acknowledging that Carta still has bias. Who doesn’t? As an automation tech company, they are obviously biased toward automation and templates that enable automation. There are countless ways in which financing documents can (and often should) be negotiated and tweaked to make them a better fit for the unique context of a particular company raising money from particular investors. Sometimes convertible notes of various flavors make more sense. Other times seed equity. Other times the full suite of NVCA equity docs.

Despite growing traction among public templates, an enormous amount of investors and startups still take advantage of flexibility and customization in their deal docs, because the stakes are so high, the context and people involved so nuanced, and the terms so permanent, that it’s worth doing a bit of negotiation. If a few thousand dollars of legal fees can save you a few million in the long-run on your cap table, it doesn’t take advanced calculus to arrive at a decision.

In saying that, I’m obviously reflecting my own bias as company counsel to startups (and not investors). My job is to ensure startup teams are aware of all the options on the table for their financings and corporate governance. That of course includes bringing up when an automated template might make sense. Sometimes it does, often times it doesn’t. We can all stop pretending that serious lawyers are in any way threatened by tools like Carta or Clerky. I love these tools, because the last thing I enjoy spending my time on is shuffling cookie-cutter forms. Use the cookie-cutter when it makes sense, but make sure you really understand the tradeoffs and limitations, because a lot of very smart teams decide to put the cookie-cutter down and take a more “custom fit.”

Venture capitalists, together with Startups, are biased in favor of their own bank statements. Automation tech companies, like Carta, are biased in favor of hyper-standardization and automation. And high-end ECVC (Startup) lawyers, like me, are biased in favor of flexibility and customization. There’s no need to hide any of this. Every party has an important role to play in the ecosystem, and the interaction of all the moving parts ensures we all arrive at a reasonable equilibrium.

Startup Law Pricing: Fixed v. Hourly

TL;DR: There are very natural reasons – inherent in the dynamics of complex, high-end legal services, including for startups – that explain why flexible time-based billing is still the most common pricing structure among law firms specialized in emerging companies (startup) law. And there are very real downsides and limitations to “fixed fee” pricing that founders all need to be aware of; including, most importantly, that flat fees reward law firms for reducing the quality and flexibility of their work (such as not negotiating key terms, and delegating to junior professionals) in ways that first-time entrepreneurs are often unable to detect. Aggressive investors particularly like promoting flat fees as a way to incentivize your lawyers to not negotiate.

First-time entrepreneurs, who’ve usually never hired serious lawyers before, understandably get heart burn when thinking about the cost of legal services. The goal of this post is to provide some clarity on how legal billing for startups works in general, and to also bust a few myths circulating around ecosystems on the topic.

First, I strongly suggest reading: Lies About Startup Legal Fees. A few highlights:

  • Long-term, client-facing legal technology does not dramatically cut legal spend for startups.
    • As a legal CTO who regularly tests and adopts new legal tech for our boutique firm, I have a very clear understanding of what technology, including cutting edge machine learning/AI, is capable of accomplishing in high-end, high-complexity legal services. In the very early days, where complexity and cross-client variability is minimal (like formations) tech can and does play a key role in keeping costs down, but in startup law its utility breaks down fast. I am a very early adopter, but one thing I don’t adopt is techno-BS.
    • In the long-term, given the high, often irreversible cost of errors and the significant variability between clients, legal technology plays only a small role in cutting overall spending. This is, at the end of the day, a highly trained human judgment/skill driven business, with targeted technology in the background. Anyone trying to make this area “LegalZoom-y” will eventually crash right into the fundamental realities of the business.
    • While some techies will certainly tell you otherwise, the most “disruptive” developments in law aren’t in adopting software or technology, but in eliminating unproductive overhead, simplifying firm structures, and implementing project and knowledge management more consistently and deeply; enabled by off-the-shelf tech that is hardly earth shattering. These strategies cut the cost of legal by hundreds of dollars an hour, while improving responsiveness and quality; which exactly zero pieces of tech can even get close to doing. See: The Boutique Ecosystem v. BigLaw. Subtractive, not additive, innovation.

Sidenote: there are big market opportunities for AI/ML and other legal tech in serving very large clients with hundreds/thousands of related contracts and transactions, all on top of a single corporate structure. I call this “vertical” legal tech. It’s in “horizontal” legal tech (automation across companies) that much of legal tech’s promise has been overblown. After automating secretary/paralegal work, it hits a hard wall of customization, complexity, and high error cost that renders the most cutting edge technology virtually useless.

  • DIY almost always costs more in the long-run – “Legal Technical Debt” is real. The cost of fixing legal errors compounds over time, and saving $1 today will very often cost you $5-10 in a few months or years, no matter how many blog posts you’ve read or templates you’ve downloaded.
  • Compensation and institutional infrastructure drive legal quality and scalability, which controls costs. – Great lawyers, just like great software developers, expect to be compensated for their talent. Oh, and btw, Law School costs about $200-250k and 3 years of your life. Very large firms and smaller firms can both have high-quality lawyers if they pay them properly, with the real difference being the additional overhead on top of compensation. Larger firms have much higher overhead to pay for infrastructure needed to represent unicorns in very large deals. Boutique firms are lower-overhead, and better designed for “normals.” Solos are best for small businesses.

Second, another Startup Law myth worth busting is the idea that fixing legal fees (as opposed to more flexible hourly billing) “aligns” incentives between entrepreneurs and their lawyers. I touch on this topic a bit in Standardization v. Flexibility in Startup Law.

It’s become lazily fashionable to criticize the billable hour as the main source of inefficiency in law. But the reluctance in traditional law firms to adopt technology and improve processes is driven, at least among startup-focused firms, far more by the decision-making structure of the firms, and the inertia that creates, than the billable hour. Partners in those firms often have so much control over how their clients are served, that the firm as an institution is incapable of mandating large-scale change. The egos of partners hold back the profession far more than billing structure.

The idea that time-based billing means lawyers are just going to maximize how much they charge clients, and never optimize, is economically ridiculous and ignorant. The lawyer-client relationship is very long-term, and smart entrepreneurs can easily get info in the market if they feel their lawyers are over-charging. Switching to more efficient firms is not that difficult.  Costs in Startup Law have been going down significantly over the past decade, with hourly billing still being the norm. There is a very short feedback loop on law firm pricing, which incentivizes firms to reduce truly unnecessary costs. A team can very easily take an invoice and ask other founders/startups whether it is inflated relative to market norms. The feedback loop on qualitative issues, like poor negotiation or errors, is far longer and more opaque, because those issues often aren’t discovered until years later, and even then its hard to compare apples to apples between companies. 

If you (cynically) think that hourly billing gives your lawyers a strong incentive to over-work, then fixed billing gives your lawyers an even stronger incentive to under-work. By guaranteeing a law firm a price on a transaction, regardless of how long it takes, you’ve tied their ROI to how little time they spend on it; narrowing optionality, delegating to less trained people, and rushing through material issues all become drivers of profitability. In the world of serious legal services, where speed/cheapness are hardly the only concern of clients, and there are very material, difficult-to-detect qualitative variables in service output, the idea that this is “aligning” lawyers with their clients is nonsense. Fixed fees do not align incentives; they reverse them.

Fixing fees, when the circumstances for “fixability” aren’t really in place (more on that below), therefore raises serious quality concerns. In healthcare, a botched job is almost always quickly noticeable to the patient. In law, especially startup law (where the client often isn’t seasoned enough to detect errors/rushed work) big quality issues can, and often do, take years to surface, since they’re tucked away in docs that sit unused until a major event, or the inexperienced founders simply never realize that an option their lawyer could have brought up, wasn’t. This, by the way, is why the most experienced players in any market are always deeply skeptical of new legal service entrants promising low prices, even if they’re early adopters in many other areas. It takes real effort and quality signaling to get them off of reputable legal brands. That reluctance is logical, given the opaque and high stakes nature of the service; very different from most fields.

If your law firm has agreed to a fixed fee, and suddenly you find yourself spending a lot more time interacting with paralegals working off of checklists (instead of lawyers), now you know what “alignment” really means.  Fixed fees are not magical, and they come with very real tradeoffs. You can have the exact same end-price for a transaction between time-based lawyers and flat fee lawyers, and the flat fee lawyers will be rewarded for minimizing the work they perform, and reducing quality; especially when the client isn’t fully capable of assessing that quality, which is often the case with new entrepreneurs. 

In a high-stakes deal, guess who would love to see your lawyers rush and under-negotiate? Investors. Watch out for law firms with deep ties to the investor community. If they’re peddling fixed fees, it’s because their real clients (investors) are incentivizing them to.

The predominance of the hourly billing model among high-end law firms is, first and foremost, a reflection of the significant variability among client needs and expectations, and the fact that flexible hourly billing is the most effective way to tailor work for each client, without reducing quality standards.

  • Need a reseller agreement? We’ve drafted them for $1.5K, $5K, and over $20K. Unpredictable variables: strategic importance of the deal, dollar value, size of the company, location, who the reseller is, who the reseller’s lawyers are, industry, and a dozen others.
  • I see “seed stage” startups who spend nothing on legal for a full year, some that spend $10K, others $25K, and a few that spend $100K, all due to widely varying needs.
  • I’ve seen “Series A” financings close for $15K, $30K, and over $100K, and everywhere in-between, and all for perfectly logical reasons understood by the client in the context.
  • M&A deals are totally all over the place in terms of time and costs.
  • In short, companies are not like medical patients. Biology and medical science produce very clear “bell curves” that enable things like health insurance pricing and fixed-fee medical procedure costs. There is no underlying DNA/biology constraining variability among companies, and therefore far less rhyme or reason across a legal client base.  The drivers of legal cost variability are far wider, subjective, unpredictable, and randomly distributed, which makes fixed-fee pricing not feasible for many broad-scope firms and clients.
    • Name another field in which, on top of there being significant variability of the working environment (the legal/contract ‘code base’ for each company), there are also subjective drivers of cost on both the client side (your client’s preferences heavily drive time commitment) and also the third-party side (the counterparty/lawyers on the other side can dramatically increase time commitment). The level of structural uncertainty and variability is much higher than healthcare, construction, manufacturing, consulting, and many other industries.
  • Given the above, the only way to make fixed-fee pricing work economically in corporate law is to “tame” this variability, and that “taming” results in downsides that are often unacceptable both to firms and to clients.

So what are the variables that help “tame” client work enough to make fixed fee pricing viable in Startup Law?

A. Very early work – There is a reason that formation documents are the most heavily automated and price-fixed in startup law: the number of unknowns and idiosyncracies are minimized. When a startup has decided on a “standard” VC-track C-Corp structure (which, btw, we see this becoming a less obvious decision for founders – see More Startups are LLCs), there are no outside parties to negotiate with, or other lawyers to deal with. The scope is clear, and the circumstances in which costs could go off the rails are minimized. Most of our clients are incorporated/formed on a fixed fee.

  • Anyone who observes the heavily tech automation / fixed-fee driven nature of startup formations and extrapolates that across the full spectrum of legal work is incredibly naive as to how complexity and client variability increase exponentially immediately after formation; as circumstantial differences start to creep into the legal “code base.” The low hanging fruit for legal automation has been eaten (see Clerky), and people who understand both technology and law are rightfully skeptical re: what even the most advanced, cutting edge AI can really do for high-complexity corporate law for the next decade, outside of very *very* narrow applications.

B. Narrow the scope – Remember the point that fixed fees don’t align incentives, but instead reverse them? Fixed fees make it costless for the client to demand more work. This logically means the law firm has to start drawing hard boundaries over what is acceptable for the client to ask for (inflexibility). We recently started our Alpha Program offering a limited scope of early-stage work on a fixed monthly fee. While there’s definitely been interest, a lot of our best clients opt out simply because they prefer maximal flexibility in terms of what work gets done, and how it gets done. In their mind, the whole point of hiring serious lawyers, just like hiring serious software developers, is to not get boxed into a narrow approach.

C. Narrow the client profile – I know a decent number of firms that have built successful practices on heavy fixed fee utilization. The almost universal way they’ve accomplished this is by dramatically narrowing the type of client they take on. Specific industries, specific geographic locations, specific sizes or growth trajectories, etc. Pick a narrow niche, and own it. If you can make your clients look and act far more alike by limiting the type of client you take on, you can more easily create that healthcare-like “bell curve,” and then start pegging prices. But for many law firms that have a diverse client base with diverse needs – including firms that represent startups with varying industries, growth and funding trajectories, subjective preferences, etc. – this is simply not feasible. I have never seen a firm or lawyer successfully utilize fixed-fees at scale without significantly narrowing their target client profile; the economics otherwise don’t work.

  • Note: I have made the argument many times that part of “BigLaw’s” problem is that it simply does too much, and that the “subtractive innovation” brought about by lean boutiques with more specialized practice areas that can collaborate ad-hoc is a meaningful transformation of the legal market. But virtually every specialized high-end boutique we work with still heavily utilizes time-based billing, for all the reasons described here. For fixed-fees to work, you need far narrower specialization than by practice area; like “small businesses under 40 employees” or on the opposite end “very high-growth SaaS companies raising top-tier traditional venture capital.”
  • The need for very narrow specialization driven by fixed fees will create problems for clients who engage a firm that isn’t a 100% good fit. They will inevitably find themselves pushed to mold their company to the rigid capabilities of the narrow firm, which will feel like putting the cart before the horse. What this means is that the decision to keep many law firms more generalist, with more flexible time-based billing, is for many clients a feature; not a bug. 

Our approach to pricing legal services for our startup clients is the result of sitting down and talking to founders about what their concerns really are. What we’ve found is that, more than fixing prices (with all of the downsides that entails), clients just want to prevent surprises, and to not feel like they overpaid. If something takes longer for very good reasons, it’s OK for it to cost more. If it can be done faster, while fulfilling all the client’s goals, then cost-savings should go to the client. Happy clients generate more work and referrals. When combined with transparency and open dialogue, there’s a symmetry and fairness in this approach that is often much more aligned with the “partnership” nature of the long-term lawyer-client relationship than the inflexible dynamics of buying a hardened product. 

So we’ve implemented a number of processes to accomplish that – including regular (more frequent than monthly) billing reports, transparent budget ranges based on our historical client data, and flexible payment options. We’ve found that these go very far toward helping startups get comfortable with their legal bills, without deluding anyone into thinking that you can somehow universally fix the costs of services that are inherently unpredictable to everyone. Our Net Promoter Score (NPS) as of today is 77.

Tying this all together, entrepreneurs should understand that there are very logical, client-centric reasons for why the billable hour remains the dominant billing model for serious law firms working with diverse clients; notwithstanding what lazy arm-chair commentators say about the billable hour. Law is hardly the only industry that utilizes “cost plus” billing, which is what the billable hour is. Occasionally I run into founders who struggle to grasp this, and then I’ll find that they’ve engaged a software developer as a contractor who, lo and behold, is paid by the hour. Many startup lawyers refer to their job as “coding in Word.”

That developer didn’t go to Stanford to practice cookie-cutter programming, and I didn’t go to Harvard to practice cookie-cutter law.  Fixed fees are not – at all – a magical panacea that suddenly smooths out all the challenges of engaging serious lawyers. To the contrary, they create their own major problems.  Open dialogue between client and law firm will keep costs reasonable, and minimize surprises, without getting stuck with all the downsides of productizing something that fundamentally isn’t a product.